1C Data Exchange Audit: What It Includes and What Your Business Gets
Contents
Most integration projects go off plan for one reason: the estimate was given before anyone looked at 1C. A data exchange audit solves this problem. It is not an assessment for its own sake, but a short project with a concrete result.
Why you need an audit
- find out where and how much your company loses due to data discrepancies;
- get a realistic project estimate instead of an approximation;
- understand what can be fixed without development;
- choose between an off-the-shelf solution and custom development based on facts;
- compare contractors’ proposals on the same basis.
What is included
Inventory
- 1C databases, configurations, and customizations;
- MoySklad, Bitrix24, and other systems, if used;
- order channels: portal, website, managers, messengers, and email;
- current data exchange methods and schedules;
- manual operations and who performs them.
Sample data reconciliation
A comparison of products, prices, stock levels, reservations, orders, and counterparties across 1C, the portal, and CRM using a sample from a defined period.
Discrepancy map
Where data does not match, why, and how often.
Loss assessment
A calculation in tenge covering manual work, price and discount errors, cancellations, frozen inventory, and processing delays.
Target design
What the integration should look like: systems, data flows, frequency, and error monitoring.
Plan and cost estimate
Stages, priorities, budget range, and what to do first.
What we need from your company
- access to a copy of 1C or exported data;
- read-only access to Bitrix24 or MoySklad, if used;
- 1-2 hours of interviews with the sales manager and accountant;
- contact information for your 1C specialist.
How to tell if you need an audit
- managers manually transfer orders into 1C;
- prices on your website or portal sometimes differ from those in 1C;
- CRM and 1C have different data for the same clients;
- no one can say how much these errors cost;
- you are planning a portal or integration and have received widely different estimates from contractors.
Example of a result
A typical audit report contains:
- A diagram of current systems and data exchanges.
- A table of discrepancies with examples of specific records.
- A breakdown of losses by category.
- A list of quick wins: what can be fixed in days without development.
- The target architecture.
- A phased implementation plan with a budget.
What the audit does not do
- promise an exact loss amount without access to data;
- correct errors in the live database;
- obligate you to continue the project with the same contractor.
The report is yours, and you can take it to any contractor.
Frequently asked questions
Why is the audit a paid service?
Because it involves real work by an analyst and an engineer using your data. A free estimate over the phone cannot account for customizations to your 1C system.
Can you conduct an audit without access to 1C?
Partially, using exported data. But access to a copy of the database provides a much more accurate result.
What if no problems are found?
Then you have confirmation that your current setup works and can plan for growth with confidence.
